The secret to success of remote office: time management, communication and collaboration and efficient tools

Remote work brings many benefits to developers and companies, such as saving commuting time, office space costs, and living costs, and improving work flexibility, especially for people with disabilities, special family conditions or part-time jobs. Remote work can effectively solve these problems, improve team transparency, and return the focus of work to the job responsibilities itself. For companies, remote work broadens recruitment channels, reduces infrastructure costs, and establishes a more scalable business model.

However, working from home or co-working space can also bring new challenges. This article will explore how to identify and overcome these challenges to achieve an efficient and enjoyable work experience.

Personal remote management

Most people are used to the manager to arrange work hours, office locations, equipment and collaboration objects. This is easy to achieve in a shared office space, but working from home requires self-decision.

Set and follow work schedule

When working from home, there is a lack of signals for lunch, rest and off work in an office environment. Set clear working hours and strictly abide by them. Write your working hours in a conspicuous place to avoid procrastination. Using a shared office space can simulate commuting and commuting processes, but the boundaries between work and life are easily blurred when working from home.

Inform working hours and contact information

Tell team members about your working hours and contact information, and communicate with the team regularly to avoid being ignored due to geographical isolation. You can use email, instant messaging tools (such as Slack or HipChat) to stay in touch and set a fixed email viewing time to avoid being disturbed.

Emergency contact information

Provide alternate contact information for emergencies, such as text messages or phone calls. Team members should also share emergency contact information.

Build exclusive workspaces and equipment

Use independent office equipment to avoid interference from home computers. Establish an independent work space to distinguish work from life, and even studios should be divided into independent areas. Ensure that network, power, lighting and ergonomic seats meet work needs.

Remote Work Tools

The right tools can improve remote work efficiency.

Participate in the meeting

Schedule meetings with a shared calendar (such as Google Calendar or Outlook) and participate in meetings with video conferencing tools such as Skype or Zoom, actively ask questions and interact.

Track tasks and results

Use project management tools such as JIRA or Pivotal Tracker to track task progress. For unstructured work, tools like Basecamp or Trello can be used.

Remote pairing programming and collective programming

Support remote pairing and collective programming using remote screen control tools such as Screenhero or features integrated into tools such as Slack, Zoom, etc.

Fight the pros and cons

Remote work is not easy. In companies that support remote work, you should also pay attention to and solve possible problems. Communicate with remote colleagues to learn about their work experience. When promoting remote work, you should fully consider the needs of the company and individuals.

Remote Work FAQ

Here are some FAQs about remote work tips, tips and best practices:

• How to effectively manage remote teams? Establish clear communication channels, set clear goals and expectations, regularly check and feedback, and create a team atmosphere.
• How to keep working from home efficient? Create independent workspaces, abide by working hours, take regular breaks, prioritize tasks, use productivity tools, and focus on physical and mental health.
• What are the best practices for virtual meetings? Ensure a stable network connection, set a clear agenda, encourage interaction, use screen sharing and other tools to record meeting minutes.
• How to build a strong remote team culture? Regular team meetings and one-on-one communication, encourage open communication, organize virtual team building activities, and build trust and respect.
• What are the common challenges of remote work and how to overcome them? The sense of isolation, distraction and blurred boundaries in work and life. Overcome with regular communication, virtual social events, independent workspaces and clear working hours.
• How to ensure effective communication between remote teams? Regular communication, clear and concise information, appropriate communication tools, respect time zones and cultural differences.
• What tools and technologies are useful for remote work? Project management tools (Trello, Asana), communication tools (Slack, Microsoft Teams), video conferencing tools (Zoom, Google Meet), cloud storage services (Google Drive, Dropbox).
• How to effectively manage remote working hours? Set clear goals, prioritize tasks, use productivity tools, avoid multitasking, and take regular breaks.
• How to maintain a balance between work and life when working from home? Clarify work and personal time boundaries, take regular breaks, arrange exercise and relaxation time, and avoid checking work emails during non-work hours.
• How to keep motivated to work remotely? Set clear goals, celebrate achievements, maintain a positive attitude, communicate with the team, and focus on physical and mental health.

By following the above suggestions, you can maximize your remote work efficiency and satisfaction.

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