2 Best Ways to Use the IF ELSE Function in Excel (Examples)
May 17, 2025 am 02:35 AM
In this guide, we will delve into the application of the IF ELSE function within Microsoft Excel. This function is pivotal for evaluating conditions and returning different values based on whether the condition evaluates to TRUE or FALSE.
The IF ELSE function is instrumental in streamlining decision-making processes in your spreadsheets. We'll cover two primary approaches to using this formula:
- Single IF
- Multiple IFs
Let's examine these techniques in detail!
Download the Excel Workbook below to follow along and understand How to Use the IF ELSE Function in Microsoft Excel –
download excel workbookIF-ELSE-function.xlsx
Table of Contents
Single IF
Consider the example below, where we have a catalog of boats with their lengths. Determining whether you need items like flares, a fire extinguisher, or a flashlight on board depends on the boat’s classification.
For simplicity, we'll focus on two boat classifications:
Class A: Less than 16 ft.
Class 1: 16 ft. to less than 26 ft.
The IF function is structured as follows:
=IF(test the condition, true result, false result)
Here, we need to evaluate the cells in column B to ascertain their classification.
The formula for cell C2 is:
=IF(B2
This formula checks if the value in B2 is less than 16 feet. If it is, it returns "Class A"; if not, it returns "Class 1".
Duplicate this formula and extend it to other rows by dragging it downwards.
Multiple IFs
The previous example was straightforward for two classifications, but what if there are more?
Here is the comprehensive list of classifications for recreational boats in the US:
Class A: Less than 16 ft.
Class 1: 16 ft. to less than 26 ft.
Class 2: 26 ft. to less than 40 ft.
Class 3: 40 ft. to less than 65 ft.
The formula would be structured as follows:
=IF(B2
Extend the formula from B2 to the rest of the rows by selecting it and dragging downwards.
As demonstrated, applying this formula will automatically categorize the boats into their appropriate classes.
That's all! With this straightforward yet powerful formula, you're set for your next project!
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