If you follow the advice of a cybersecurity expert, your Outlook password may be difficult to remember because of its length and complexity, so you store it in your password manager. Although this approach is very safe, getting these complex combinations can be cumbersome when using new devices or when time is tight. Fortunately, Microsoft provides a convenient solution: log in with Outlook QR code. This tutorial will show how it works.

Note : If you encounter an error "Unable to access Outlook data files", try these solutions.

Table of contents

• How to generate Outlook QR code
• How to use QR code to log in to Outlook mobile app
• Can I use the QR code to log in to the desktop version of Outlook?

How to generate Outlook QR code

To generate an Outlook QR code, visit Outlook.com and log in to your email address. Click the Settings gear in the upper right corner and navigate to General -> Mobile Devices .

Scroll down and click the Outlook button to log in faster on your phone . A window will pop up on the screen showing your unique QR code.

Tip : If you cannot generate an Outlook QR code because you cannot access your account, please learn how to restore a blocked Microsoft account.

How to use QR code to log in to Outlook mobile app

Now that your Outlook QR code has been generated, you can use it to log into your Outlook account on your mobile device without entering your password. Open the Outlook app on Android or iOS, select the option to log in with the QR code on your computer , click Scan the QR code , and then scan the QR code displayed on the desktop screen.

This fast and secure approach not only eliminates the cumbersomeness of manually entering passwords, but also adds an extra layer of security to your login process, as weak and stolen passwords are fatal weaknesses in most cybersecurity incidents.

By the way : Organize your Outlook inbox by using categories.

Can I use the QR code to log in to the desktop version of Outlook?

As of now, the QR code login function is only available for Outlook mobile apps on Android and iOS. This means you cannot use this feature to log in to the desktop version of Outlook.

Microsoft may introduce similar QR code features for desktop users: generate QR codes using mobile apps and then scan using a webcam to access the desktop. However, there is no such statement yet. Until then, desktop applications for Windows and macOS will still rely on traditional authentication methods.

Tip : Learn how to use conditional formatting in Outlook to quickly and efficiently identify emails.

While there is no QR code login option on the desktop version that may disappoint some people, it is worth remembering that email clients should offer more than just a convenient way to log in. Some Outlook alternatives bring compelling features that may allow you to consider whether the convenience of QR code login is required.

Image source: Pexels. All screenshots were taken by David Morelo.

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