Gmail offers several ways to create reusable email templates. In this guide, I check all integrated options and professional alternatives, along with your advantages and disadvantages.

In Gmail, templates can save you a lot of time to answer private emails, manage customer requests or handle recurring communication. (Some also call this Gmail-Canned Responses.) There are several ways to create and repeat templates, from integrated functions to third-party solutions. Let us go through them together and weigh up your advantages and disadvantages.

The good news is: Gmail has an integrated template function? It enables you to save prepared email templates and quickly insert. However, it is quite limited, which means that it is not the best option for team collaboration or managing a large design archive.

Find out how to create email templates in Gmail with this integrated function:

1. Activate the templates in the Gmail settings. The detailed instructions can be found in this article.
2. Put a new email with the text you want to save.
3. Click on other options below right (the three-point symbol) and go to templates> Save as a template> Save as a new template .
4. Name them and click Save .

To use this prefabricated news format later, start a new email or answer, go back to templates in the same three-point menu and click on your stored template to insert it.

Let us look at the advantages and disadvantages of this standard option.

Advantages:

• It is a free instrument that is integrated directly into Gmail.
• It is quick and easy to use for basic occasional needs.

Disadvantages:

• No automation or dynamic fields. You have to edit different parts manually, such as names, event data and possibly even attachments, etc.
• Limited organizational opportunities. It is only a long list of Gmail templates, without folder or categories where finding a certain message becomes a problem when the list grows.
• No sharing or team collaboration. Each user must save and update their own templates manually.

In view of this, it is obvious that this will work for very simple needs, but it will be short if you repeatedly send similar emails or you have to share with others. Therefore, you could consider other options that I mention below.

Common email templates-a Gmail template extension

For those who often use Gmail and need more flexibility, the "Common e-mail templates" expansion offers a better way to create Gmail templates and to write out from an organized location.

There are three ways to create email templates with this Gmail extension.

Path 1. Creating a new template in the Gmail side bar

1. Select the folder in which your prefabricated emails should be and click the three-point symbol next to it. Then choose a new template .
2. You will see a number of formatting tools that invite you to create templates in Gmail. Here you can use macros for additional automation, insert images and attach files from your Google Drive, adjust font and colors, work tables and lists, etc.
3. As soon as you're done, give it a name and click Save .
4. Your template appears in the selected folder. They will be able to provide their content before being inserted into actual emails and can even work on there, in the extension side bar.

To use your prefabricated email, select them directly in your Gmail in the sidebar and click the Insert Shalpar. The entire content will pop in your new email or answer. And if you use special macros, all the necessary fields are automatically filled with the data.

Path 2. Creation of Gmail templates in the new browser tab

If the sidebar of Shared Email Template from you appears too small or unwieldy, the option is to create Gmail templates in a new browser tab:

1. Select the folder in which your designs should be and click on the three-point symbol next to it. This time you choose a new template in browser .
2. An editor will open in a new browser window that offers you more space to create Gmail templates for the expansion.
3. Click Save when you're done.
4. Go back to Gmail and you will see that your new email presetting automatically appears in the expansion side bar, ready to be used in emails and answers.

Path 3. Importing Gmail templates into the expansion

The last option to Gmail

The above is the detailed content of 5 easy ways to create email templates in Gmail. For more information, please follow other related articles on the PHP Chinese website!