To change the name in Microsoft Teams, take different steps based on the account type. For personal Microsoft accounts, you can go to account.microsoft.com to modify your name and sync it to Teams; for work or school accounts, the administrator needs to update it in the Microsoft 365 Admin Center; in addition, the display name can be temporarily changed before joining the meeting, but it will only take effect for the current meeting. All changes may take hours to sync and may be due to cache displaying old names in chat history or meeting playback.

Changing your name in Microsoft Teams is something a lot of people need to do at some point—whether it's because you've changed your legal name, joined a new team, or just want your display name to be more accurate. The good news is, it's not too hard, but it does depend on who has control over your account.

How Your Name Shows Up in Teams

Microsoft Teams pulls your name from your Microsoft 365 or Outlook profile, which means changing your display name in Teams usually means updating it in your broader Microsoft account or being updated by an admin (if it's a work or school account). So if you're trying to change how your name appears in meetings, chats, or the app in general, you're actually editing that central profile.

Here's what affects your name:

• First and last name in your Microsoft account
• Display name set by your organization's admin (for business accounts)
• Settings within Teams itself (limited impact)

For Personal Microsoft Accounts

If you're using a personal Microsoft account (like with Outlook.com), you can update your name directly in your account settings.

To do this:

• Go to account.microsoft.com
• Sign in
• Click Your info
• Select Edit name
• Enter your new first or last name and save

This change will eventually propagate across all Microsoft services—including Teams—but sometimes it takes a few hours.

For Work or School Accounts (Managed by Admin)

If you're using a company or school account, you probably won't be able to change your name yourself. That's because organizations manage these accounts through Microsoft 365 admin centers.

What you can do:

• Ask your IT department or admin to update your name in the Microsoft 365 admin center
• If they make the change there, it should sync automatically to Teams
• Sometimes a restart or sign-out/in helps speed up the refresh

Keep in mind: Even after the change, cached data might show the old name for a little while—especially in chat history or meeting records.

Can You Change Just the Name in Teams?

Technically, no—not unless you have admin access or your organization allows self-service updates. Some companies let users edit their profiles via the Microsoft 365 admin portal, but most don't.

A workaround if you're in a meeting and need to temporarily show a different name:

• Before joining a meeting, click “Join now” or “Test your device”
• There you'll see a field where you can manually change your name before entering
• This only affects how you appear in that specific meeting, not your overall Teams profile

Just remember, this doesn't change your real synced name—it's like a nickname tag for that session only.

Basically that's it.

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