In Excel, you can organize multiple rows of data and improve structural clarity through the "grouping" function. The specific operations are as follows: 1. Manually select multiple rows and click the "Combination" button in the "Data" tab to create a group. The numbers will be displayed on the left for expanding/collapse details; 2. After canceling a single group, click "Cancel Grouping" after selecting the area. To clear all groups, click "Clear hierarchical display" after selecting the table; 3. Use Shift Alt Right Arrow to create a group, Shift Alt Left Arrow to cancel grouping, Alt AHU to cancel grouping, Alt AHC to clear all groups and other shortcut keys to improve efficiency. Rational use of grouping functions can help to view and maintain hierarchical data more efficiently.

When sorting data in Excel, if there are many rows and you want to group the structure to make it clearer, easier to view and collapse and expand. The "Group" function is the tool you want to use. It allows you to classify relevant data together, and you can hide or display details with a single click.

Here are a few scenarios you may encounter and specific operation methods:

How to manually select rows for grouping

This is the most common and direct way:

1. Select the consecutive rows you want to group (such as lines 2 to 5);
2. Click the "Data" tab in the top menu bar;
3. Find the Combination button in the "Ranking" area (the icon looks like a plus sign on the folder);
4. After the grouping is completed, you will see a small box on the left with the numbers "1" and "2", and click "2" to expand/collapse details.

Note: If you just click on certain cells in a few rows, Excel may only automatically recognize the area where the currently active cell is located. Therefore, it is recommended to select the entire line before operating.

How to cancel or modify a group after grouping

Sometimes after dividing the group, you find that you have selected the wrong choice, or you need to adjust the range, you can do this:

• Cancel a single grouping : Select the grouped area → Click "Data" → Find the "Cancel Group" button;
• Clear all groups : Click the Select All button (gray triangle) in the upper left corner of the entire table → Return to the "Data" tab → Click "Clear rating display".

If you make a mistake, press Ctrl Z to quickly undo it.

Use shortcut keys to speed up operation efficiency

If you use the grouping function frequently, remembering a few shortcut keys will save you a lot of time:

• Shift Alt Right Arrow : Create a group
• Shift Alt Left Arrow : Ungroup
• Alt AHU : Cancel the combination
• Alt AHC : Clear all groups

These keys may be a little hard to remember at first, but they are really much faster when they are proficient.

Basically these are the operations. Excel's grouping function is not complicated, but it is very practical. Especially when processing hierarchical data such as reports, budget tables, project plans, etc., using grouping reasonably can make information easier to read and easier to maintain.

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