Creating a Gantt chart is actually not difficult, the key is to use Excel's bar chart function for visualization. 1. Prepare task data, including task name, start date and lasting days, and mark task dependencies; 2. Insert stacked bar charts, hide the start date part, and display only the duration; 3. Adjust the coordinate axis to make the task order consistent, and set the horizontal axis to date or day units; 4. Optionally add the "Completed Days" column to mark the task progress with different colors, so as to intuitively display the overall task completion status.

Creating a Gantt chart is actually not as difficult as you think, especially in Excel, which can be done in a few minutes with the right method. The focus is on using the bar chart format to visualize the time progress.

1. Prepare task data and schedule

To draw a Gantt chart, you must first organize the task list. You need at least three columns: task name, start date, lasting days (or end date). for example:

• Mission A, 2024/1/1, 5 days
• Mission B, 2024/1/6, 3 days

Be careful not to miss the dependencies between tasks. If there is one, you can also add a column to mark it. This way, the scope of influence is easier to see when adjusting the progress in the subsequent process.

2. Insert stacked bar chart

Select your task list and click Insert > Bar Chart > Stacked Bar Chart. The chart may look a little strange at this time, don't worry, the next step is to adjust it.

The key is to let Excel "hide" the start date and only show the duration. You can right-click the first bar in the chart (that is, the start date part), select "No padding" and "Wireless Bar" to make it invisible. This leaves only bars representing the progress of the task.

3. Adjust the axis and labels

By default, Excel's vertical axis is a task in alphabetical order, not the order you enter it. At this time, you need to double-click the vertical axis and check the "Reverse Category" to arrange the tasks from top to bottom, in the same order as your table.

In addition, to make the chart clearer, the horizontal axis can be set in date format so that the length of each task bar corresponds to the actual time. If your data is calculated based on days, you can also use the digital axis directly and clearly define the unit as "day".

4. Add progress completion status (optional)

If you want to mark how many tasks have been completed, you can add another column of "Days Completed" and then add another bar to the chart, set to a different color (such as green) to indicate the completed part. In this way, the entire Gantt chart can intuitively display the task progress.

Basically these steps. Although the operation seems a bit too many, it will be done quickly every time after getting familiar with it. The key is to understand how Excel converts data into graphics. Once you master this logic, it is not difficult to adjust the style or expand the functions yourself.

The above is the detailed content of how to create a gantt chart in excel. For more information, please follow other related articles on the PHP Chinese website!