To create tags in Word from Excel tables, you need to use the mail merge function to operate in sequence. The steps are as follows: 1. Prepare Excel data, ensure that the column title is clear, there are no empty rows and merged cells, and check the correctness of the format; 2. Select the "Mail" tab in Word, click "Label" and select or customize the label size; 3. After connecting the Excel file, insert the corresponding field to the label template and adjust the format; 4. After the preview result is correct, select the printing option to print, pay attention to confirm that the printer settings match the template. Follow this process to complete the tag creation smoothly.

Creating labels in Word from an Excel sheet is actually a pretty straightforward process once you know the steps. The key idea here is using Word's mail merge feature, which lets you pull data (like names and addresses) from Excel and automatically place them onto label sheets.

Step 1: Prepare Your Excel File

Before jumping into Word, make sure your Excel file is properly set up. Each column should represent a piece of information that will go on the label—like name, address line 1, city, state, and ZIP code.

• Make sure there are no blank rows or columns in your data
• Avoid using merged cells—they can mess with the merge process
• Save the file as a regular .xlsx or .xls format

It's also a good idea to double-check for typos or formatting issues, especially in address fields. These small mistakes can cause big headaches later when printing.

Step 2: Set Up Word for Mail Merge

Now open Word and start a new document. Go to the Mailings tab at the top. If you don't see it, make sure you're in a blank document—not a template or form letter.

From there:

• Click Labels
• Choose the label vendor and product number (eg, Avery L7163)
• Click Options if you need to customize label dimensions or create a custom template

Once your label size is selected, click New Document . This opens a blank label sheet layout ready for merger.

Step 3: Connect to Your Excel Data

Back in the Mailings tab, click Select Recipients , then choose Use an Existing List . Browse your computer and select your Excel file.

After connecting the data:

• Click Insert Merge Field to add fields like First Name, Last Name, Address, etc.
• Place each field where you want it on the label
• Use Enter between lines to format the address correctly

For example, your label might look like this after inserting fields:

 ?First? ?Last?
?Address1?
?City?, ?State? ?ZIP?

You can adjust fonts and spacing just like normal text in Word.

Step 4: Preview and Print

Once the labels are laid out, use the Preview Results button to scroll through your entries and check for any errors. If everything looks good:

• Click Finish & Merge , then choose Print Documents

A print dialog will pop up—you can select whether to print all labels or just specific ones.

Make sure your printer is set up for label paper and that the page orientation matches what your label template expects (usually portrait).

That's basically how it works. It's not complicated once you've done it a couple times, but it's easy to trip up if your Excel file isn't clean or if you pick the wrong label size. Just take it step by step and double-check your data before hitting print.

The above is the detailed content of how to create labels in Word from an Excel sheet. For more information, please follow other related articles on the PHP Chinese website!