The key to quickly finding and replacing content in Excel is to master the shortcut keys and functional locations. 1. Find content: Press Ctrl F or use "Start" → "Edit" → "Find and Select" → "Find", enter keywords and check options to improve accuracy; 2. Replace content: Use Ctrl H or select "Replace" from "Find and Select", enter the search and replace content and click "Replace All" or confirm item by item. Pay attention to viewing the matches before substitution to avoid errors; 3. Advanced usage: Support wildcard characters (such as * match any character, ? match a single character) and searching by format. You can set conditions through "Options" → "Format".

It is actually not difficult to find things and replace content in Excel. The key is to know where and how to operate it. The most commonly used function is the "find and replace" function. If you are proficient in efficiency, you can improve your efficiency a lot.

How to quickly find content

If you just want to find a certain word or number, you can press Ctrl F to open the search box directly. You can also click "Start" → "Edit" → "Find and Select" → "Find" in the menu bar.

At this time, a window will pop up. If you enter the content you are looking for, such as "Apple", Excel will list all the cell positions containing this word.
Tips:

• Check "Case Sensitivity" or "Full/Half-width" to match more accurately.
• If you only want to check a certain area, select which one and then open the search, you can limit the scope.

Methods and precautions for replacing content

Replacement is one more step than searching. The shortcut key is Ctrl H , or click "Replace" from "Find and Select".
For example: Some places in the table say "OK". If you want to change it to "complete", you can operate it in this interface.

The steps are roughly like this:

• Fill in "Finding Content" to "OK"
• Fill in "Replace with" to "Finish"
• Click "Replace All" or confirm one by one

Things to note:

• It is best to click "Find All" before replacing it to see which places will be changed
• Some data may be the result of formulas, and it may be an error if it is replaced directly.
• If the substitution is wrong, you can use "Ctrl Z" to return

Advanced usage: Supports wildcard and format search

Sometimes you know some information, but you are not sure about the complete content, such as the beginning is "order number-" followed by a string of numbers. Wildcards can be used at this time:

• Enter訂單號-* to find all contents that start with this
• Question mark ? indicates an arbitrary character, such as A?C can match ABC or AXC

In addition, you can also find content based on the format of the cell, such as background color, font style, etc. Click "Options" → "Format" → select the format conditions you want to search by style.

Basically that's it. Mastering the search and replacement is a lot of trouble-free process when processing large batches of data, especially when sorting out messy tables.

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